Job Summary:
Do you have an eye for detail, excellent verbal and written communication skills, and enjoy working in a dynamic environment? The University of Wisconsin-Madison, in the Division of Business Services, is looking for someone interested in joining our Disbursem*nts Supplier File Administration team as a Financial Specialist III. The Disbursem*nts team collects information and maintains records for over 70,000 suppliers utilized by all the Universities of Wisconsin. We communicate with suppliers around the globe and assist employees from all the UW campuses.
Under the general supervision of the UW-Madison Associate Director of Disbursem*nts Administration, the Financial Specialist III will be responsible for the creation of suppliers and the ongoing maintenance of existing suppliers in the SFS supplier file. This role requires a high level of independent decision-making to ensure all business rules are enforced. The supplier file requires adherence to a complex set of rules to ensure all necessary information is properly entered for purchase order creation, vouchering, payment handling, and routing. Accuracy and attention to detail are critical to this position to minimize risk and ensure data integrity. This position interacts with a very large and diverse customer base daily. The ability to communicate in a clear, business-like, and courteous manner is essential.
Responsibilities:
Primarily reviews, approves, and advises on a variety of complex financial transactions. Reconciles transactions. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management. Recommends controls and process improvements and troubleshoots complex financial errors. May be a lead or resource for others in the unit.
- 20% Monitors financial transactions and fund balances and generates and reconciles complex reports and statements in accordance with established rules and regulations
- 20% Reviews and approves complex transactions and assigns funding codes in accordance with established rules, regulations, and policies
- 5% Reallocates expenses to appropriate funding strings
- 15% Drafts communications and reports and maintains organization of varied records to provide administrative support within a specified work unit
- 15% Answers complex fiscal questions and provides information based on set materials and standards to various audiences
- 10% Reviews transaction processing internal controls and recommends policies and procedures
- 5% Serve as a unit liaison to leadership providing financial advice, recommendations, and financial status updates
- 10% May train staff on financial processes and best practices
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.
The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.
For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion
Education:
Preferred
Associate's Degree inAccounting or related field
Qualifications:
Required:
- Excellent oral and written communication skills. Ability to communicate in a clear, business-like, and courteous manner with a diverse internal and external customer base.
- Excellent organizational skills and techniques. Ability to work independently, prioritize work duties, and demonstrate effective time management skills to meet Disbursem*nts, Business Services Division, University, state, and/or federal deadlines.
- Ability to multi-task and transition quickly between priorities to address specific situations.
- Ability to participate as an effective team member by contributing to the efficient operation of the work unit and providing constructive feedback for the purpose of continuous improvement in a manner that is supportive of Disbursem*nts and the Business Services Division.
- Strong human relations and interpersonal skills to maintain effective, professional, and cooperative working relationships with managers, supervisors, coworkers, and all internal and external customers.
Preferred:
- At least two years supplier file maintenance or accounts payable experience.
- Proficiency in Excel and ability to create complex spreadsheets and reports.
- Knowledge of accounts payable procedures and basic accounting principles.
- Knowledge of Peoplesoft, Workday or other accounting software.
- Knowledge of Jaggaer Procure to Pay software, particularly the Suppler Manager Module.
- Knowledge of Image Now or other image retention database software.
- Knowledge of state accounts payable statutes, funding rules, and chart of accounts.
- Ability to interpret written rules and regulations.
- Knowledge of accounts payable tax withholding rules.
- Ability to follow complex written and oral instructions and problem solve.
Work Type:
Full Time: 100%
This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.
Appointment Type, Duration:
Ongoing/Renewable
Salary:
Minimum $60,000 ANNUAL (12 months)
Depending on Qualifications
Starting salary will be based upon the candidates qualifications and relevant experience.
The successful applicant can expect to receive a generous benefit package, including more than 5 weeks of paid time off each year, a flexible workplace environment, paid professional development opportunities, participation in the nationally recognized Wisconsin Retirement System (WRS) pension plan, as well as optional 403(b) and 457 plans, comprehensive group health insurance, and more. Learn more at https://hr.wisc.edu/benefits/.
Additional Information:
Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.
How to Apply:
To apply for this position, you will need to upload a cover letter and resume. Cover letters may be used as a writing sample and to determine the best-qualified applicants. Thus, your cover letter should address your qualifications for the position.
Contact:
Kevin Johnson
kbjohnson8@wisc.edu
608-262-9939
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.
Official Title:
Financial Specialist III(FN008)
Department(s):
A03-BUSINESS SERVICES/ACCT/DISBURsem*nTS
Employment Class:
Academic Staff-Renewable
Job Number:
300443-AS
The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.
Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, click here
If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/
Employment may require a criminal background check. It may also require you and your references to answer questions regarding sexual violence and sexual harassment.
The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).
The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.
